If you’re thinking about changing jobs in Europe, one of the first steps is to write a professional and respectful resignation letter. This step is crucial to maintaining a good relationship with your current employer and ensuring a smooth transition to new opportunities. But how do you write an effective resignation letter? What are the essential elements that should be present and what should you avoid?
What Should Be Included in a Resignation Letter?
Basic Information and Delivery Date
Include your full name, position and the date of delivery of the letter. The date is important for calculating the notice period, which varies according to the legislation of each European country and the employment contract.
2. Clear Statement of Resignation
Example: “I hereby inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Date].”
Begin your letter with a direct statement about your decision to leave the company. Be objective and clear, avoiding ambiguities that could cause confusion.
3. Reason for Dismissal (Optional)
It is not mandatory, but you can include a brief explanation for your departure. Keep the tone positive and avoid direct criticism of the company or colleagues.
4. Acknowledgements and Reflection
Example: “I would like to express my gratitude for the opportunity to work with such a dedicated team and for everything I have learned during my time at [Company Name].”
Thank them for the opportunity to work for you and mention something positive about your experience. This shows professionalism and respect.
5. Notice Period
Example: “I am available to serve the notice period of [number of weeks or months] as stipulated in my employment contract.”
Let them know that you are available to work the notice period stipulated in your employment contract. Offer to help with the transition by training your successor or completing pending projects.
6. Contact Information
Include contact information in case any clarification is needed after you leave.
What Doesn't Need to Be in a Resignation Letter
Extensive Details on Reason for Departure
There’s no need to go into detail about the reason for your dismissal, especially if it’s negative. Focus on keeping the message positive and professional.
2. Negative Comments or Criticism
Avoid any negative comments about the company, managers or colleagues. Keep the tone cordial and respectful.
3. Other Personal Information
There is no need to share personal information or specific future plans. Focus on essential, professional communication.
A resignation letter is an essential formality when leaving a job, especially in Europe where employment laws can vary from country to country. Ensuring that your letter is clear, professional and respectful can help you maintain a good relationship with your current employer, which is important for future references and networking. The goal is to communicate your departure in a direct and polite way, without causing any misunderstandings or discomfort.
English 
Portuguese